The meeting was attended by several members of the Core group and Co leads. Mike Mandella and his support team were also in attendance. The meeting took place on Camp Murray Mr. Massey opened the meeting with a few remarks and introductions of the members in attendance. There was a brief discussion on some of the items of the last Core meeting. The next first order of business was a brief up date from the Sub-committees.

The training sub-committee submitted a draft of the scope of work document to the attendees for review. The lead for the sub-committee discussed key parts of the document. One of the key areas of concern is part IV which covers assisting in coordinating training opportunities. There was a discussion on the procedures and willingness for the training sub-committee to assist the other sub-committee groups with their training requirements. The training sub-committee consists of seven members and meets every second Tuesday of each month. Ute Weber made the point for a need for a training calendar moving forward as we progress through the process in developing our exercise.

The logistics sub-committee has developed a draft scope of work for their logistics drill. There was dialogue from the Co Lead in regards to the exercise developing into a Full Scale exercise vs a Functional exercise. The length of the exercise was also discussed. No decision was made during this forum. There was a discussion in regards to the players. Some of the agencies that were mentioned were Thurston, King and Snohomish counties, EMD Department of health and the Corp of engineers.

All parties agree that there has to be a close connection between the logistics co-leads and FE co-leads in regards to the syncing of exercise play for there may be some overlap with the MSEL development. The next meeting is on the 2nd of November to finalize the scope. They have not finalized their meeting frequency. However they are starting the initial stages of requesting funding for the state.

The functional sub-committee had its first meeting in September. The Co-leads met with the Herb Gould contract support also earlier this month to discuss a number of items in preparation for the development of the FE exercise. Ute Weber is using doddle to query all members of the group for the best possible dates for their meetings, also best dates for the exercise in June 2012. However these dates may have to be adjusted based off the uncertainty of when the logistic drill will be conducted. They are using the ICS model to scope the scale of work for the group.

The TTX sub-committee also met in September and their next meeting is in December 2010. They are proposing July 10th 2012 as the first exercise starting 14 days after the earthquake and the 24th of July 2012 as the second date focusing on 180 days after the disaster. The focus is on elective officials and department leadership. There is discussion of 3 or 4 seminars to build up to the TTX. Seminars under discussion are (Recovery) (Infrastructure) (Capitalization) and (Plans). Their next meeting in December will further lock down the seminars and concept for their development

External affairs met with Mike Mandella. They defined their work into two sections (Public outreach) and (public information). The group came up with four objectives. Meeting frequency will be on the fourth Wednesday of each month. Committee consists of five members however they may solicit more help from the local PIO??™s. The group discussed the scope of work in general. However there was concern with the scope work with the public outreach campaign. They wanted more clarity from the core group in regards to the expectations placed on them with reaching out to the public. Pat Massey left it up to them as professionals to decide on what the direction and course of action to take in developing their plan.

We discussed the private sector integration model. How do we integrate with the private sector who wants to take part in the Evergreen earthquake exercise series The lead for the external affairs sub-committee developed a form to offer agencies who would like to participate and in what capacity. Mike Mandella will distribute the form to the members of the core group via email for approval. Several conversation ensued in regards to how we mitigate this process of reaching out to the private sector. However it was a agreed upon sending a initial email giving a brief overview of the exercise to the private sector. Ute Weber made the point to the group that we must first ensure we are all in agreement to the scope of the involvement of the private sector before we offer out for solicitation. We also agreed on that if there is any exercise play with the private sector it will be the FE team role to integrate any MSELs into the exercise.

There also was a brief discussion on people with disabilities with regards to MSEL injects queuing those entities that have a major role with overseeing there safety and well being. Two members felt that this will be cover under Sheltering and Medical response. The topic of the VOCAD was brought up and it was decided to rack and stack this for a future meeting

Exercise sequencing and dates was discussed in detail. Pat Massey asked the question does the sequencing and dates pass the common sense approach. First comment concluded that they are so interconnected we need to look at running them together or separately very closely. One of the arguments is that if ran together it will be a much more difficult takes to design the exercise. The second is to use the logistics exercise as a focal point for a training forum with exercising the ISB??™s and Pods, etc, etc.

Concern is how to place the logistics and the FE in the right sequence. Plus satisfying all the requirements for both. There is a concern of placement with regards to losing the training impact if not positioned in the right sequence. A question was asked about the interfacing of the MSELs between the Logistics drill and the FE. Point was made that only certain jurisdictions will be involved with the movement of logistics for this part of the exercise. Major concern about the manning of the sem cell and other requirements.

Mike Mandella made the point we may have to relook the risks of degrading the Target Capabilities??™ if the decision is made to run them together. It was agreed to rack and stack this until the 17th of November.

Extend of play agreement draft document was disseminated to the group. The intent it is to keep this document to one page with pertinent data being captured. The participating jurisdiction will inform us on the detail of their involvement. TTX lead requested there be some modification on page 2 of the document. Discussion of briefing each committee??™s objectives should be conducted before the next CCC meeting. A template will be created and distributed to the sub committees. January 15th is the proposed deadline for signature for the extend of play agreement.

MSEL Development/Tracking was discussed with a sample MSEL form disseminated the members of the group. There was lots of discussion of this topic. Some felt that there should be access to the HSEEP tool kit for their staffs. Mike Mandella was strongly against have any other personnel from outside of his staff having access to the exercise. However they can have access to the HSEEP tool kit, but not to the actual exercise. His concern is for the smooth transaction of data from the Sub-committees to his SME for input into the HSEEP tool kit.

Share point cheat sheet was discussed as a tool for gathering and dissemination information to the key players. It was also discussed as a tool for posting training documents such as an EEG template. Mike Mandella made key points in regards to the risk and benefits for use of the site.

CCC Meeting date was discussed for next spring time frame (April or May) A doddle will be created to query the core group members for their input. The deadline being discussed is the 20th of November 2010

Earthquake Orientation document purpose is to explain the experts view of the consequences of a magnitude 6.7 earthquake along the Seattle fault. This document is not the scenario document. It also includes some maps to help with orienting the viewer with the areas of concerns. This is consider to be phase one. Phase two will include similar information on the Whidbey Island and Tacoma faults to help with the decision process of the size of the aftershocks at those locations.

The logistics/FE design teams will like to have the FEMA experts run Hazus. The value of this will allow for a snap shot of the big picture of a earthquake of this size and magnitude. Secondly it will pinpoint the actual effects of the earthquake. Pat Massey inquired about having a workshop on earthquake geology. Training committee responded that funding will be a issue. Comment was made to outsource it to one of the jurisdictions through one of the sub-committees.
Evergreen Quake Exercise Series 2012
Meeting with Core and Co Leads
October 20, 2010
Meeting Minutes